Document Management
Benefits and Features of Document Management Software
-
Capture documents from virtually any input device in any location
- Centralized storage accessible from widely distributed locations
- Easily import/save documents from applications and file systems
- Automated indexing—advanced OCR, barcodes, Regex pattern matching, formatting
- Embedded browser-based high volume scanning
- Smart text extraction and evaluation of data from content
-
Easily create and edit content driven workflows using a drag and drop technology
- Create custom rules to process and route content for approval
- Distribute items automatically based on business conditions
- Receive real-time notification of workflow alerts and information
- Monitor progress through the workflow dashboard
- Complement existing business applications and technologies
-
Track document versions through multiple revisions
- Work collaboratively with multiple editors
- Audit trail for all revisions—editors, order of changes and record of saved versions
- Assign user access and document “states” for secure editing
- Store unlimited number of revisions
- Latest version clearly identifiable
- Create historical record of changes made with comments
-
Retrieval has never been easier with powerful context searching
- Automatically perform the most commonly used searches (text, field, annotation and name) from a Google-style toolbar
- Use simplified auto-complete or structured Boolean search
- Search the contents of the entire repository in seconds
- Using “Fuzzy” searches easily locate documents that sound similar
-
Cloud-based content driven process automation and collaboration provides secure and reliable service
- Easily access and update information wherever you are, rather than having to run back to the office
- Deploy on-premises if needed for even greater flexibility—same great software
-
Workflow-enable your smartphones, tablets, and notebooks
- Instantly access key information
- Participate in content workflows
- Extend collaboration to users on-the-go
-
Granular permission settings in documents, inboxes, folders, workflows, and retention policies meet or exceed compliance requirements
- Grant access to documents based on user permissions
- Organize all enterprise information in a secure, central repository
- Utilize Audit Trails to meet compliance requirements
- Protect your data with secure encryption
- Deliver a Single Sign On experience through Active Directory/LDAP integration
-
Easily apply and automatically enforce document retention policies
- Set document disposition to auto-destroy or place in review folder
- Easily and instantly apply document freezes when necessary
- Save time while easily complying with legal or organizational retention requirements
Reach your full business potential with DocStar™ Content and Process Automation.
Resources
Sterling Energy Company
An Energized Approach to In-field Communications and Customer Transactions Overview: Location: Denver, Colorado Industry: Oil and Gas Website: www.sterlingenergy.us Challenges: Needed to increase productivity, improve reporting accuracy, and save time in the home office and operations field Solution: DocStar Enterprise Content Management (ECM) with advanced workflow and reporting Artsyl docAlpha intelligent data capture Integration with…
Health Food Associates, Inc.
Healthier AP Results With Electronic Invoice Handling Overview: Location: Tulsa, Oklahoma Industry: Health food retailer Locations: 23 Website: www.akins.com Challenges: Streamline and add greater visibility to AP system serving 16 retail store locations Solution: DocStar Enterprise Content Management (ECM) Benefits: Eliminated manual invoice handling Increased AP accuracy and visibility Automatic distribution of invoices between three…
SPRINTURF
Laying the Groundwork for Improved Visibility, Time, and Cost Savings Overview: Location—Mount Pleasant, South Carolina Industry—Artificial turf manufacturer Employees—300 Website—www.sprinturf.com Challenges: Centralize accounting processes from three separate facilities with a solution that eliminates time-consuming manual document management Solution: DocStar® Enterprise Content Management (ECM) with advanced workflow and reporting and Artsyl docAlpha intelligent data capture Benefits:…
BWF Envirotec USA
A Paperless Solution for Enhanced Accounting Efficiencies Overview: Location—Hebron, Kentucky Industry—Leading global provider of filter media Website—www.bwf-envirotec.us Challenges: Save time and money by automating the company’s existing paper accounting and documentation processes Solution: DocStar® Enterprise Content Management (ECM) Artsyl docAlpha DocStar AP Automation Benefits Seamlessly integrated with existing software applications to automatically capture, save, and…
The Hanor Family of Companies
Companies Running Faster and Leaner With DocStar Overview: Location: Enid, Oklahoma Industry: Pork production Number of Employees: 650 Website: https://hanorcompany.com/ Challenges: Quickly and easily receive records for routing to other locations or digital approval Solution: DocStar® Enterprise Content Management (ECM) Benefits: Allowed for instantaneous searching and tracking of invoice status Centralized invoice receipt into one…
Gillette Pepsi
Streamlining Accounting Activities Companywide With DocStar Overview: Location—La Crosse, Wisconsin Industry—Beverage distributor Website—www.gillettepepsicola.com Challenges: Combine the accounting activities of four separate companies into one accounting solution Solution: DocStar® Enterprise Content Management (ECM) Benefits: Added control and visibility of accounting practices companywide Reduced AP processing times by 25 percent Enabled instant retrieval of invoices by multiple users…